Privacy Policy

1. Introduction

CallSub LLC ("Company," "we," "us," or "our"), a Virginia limited liability company, operates HR Sub AI (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

Please read this Privacy Policy carefully. By using the Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

• Account Information: Name, email address, company name, and password when you create an account.
• Job Postings: Job titles, descriptions, requirements, and screening criteria you enter.
• Resume Data: Resumes and candidate information you upload for analysis.
• Screening Data: Questions, answers, and interview recordings from candidate screenings.
• Communications: Information you provide when contacting us for support.

2.2 Information Collected Automatically

• Usage Data: Pages visited, features used, and actions taken within the Service.
• Device Information: Browser type, operating system, and device identifiers.
• Log Data: IP address, access times, and referring URLs.

3. How We Use Your Information

We use the collected information to:

• Provide, maintain, and improve the Service
• Process and analyze resumes using artificial intelligence
• Conduct automated candidate screenings and interviews
• Generate match scores and candidate assessments
• Send service-related communications and notifications
• Respond to your inquiries and provide customer support
• Monitor and analyze usage patterns to improve user experience
• Detect, prevent, and address technical issues and security threats
• Comply with legal obligations

4. Data Sharing and Disclosure

We may share your information in the following circumstances:

• Service Providers: Third-party vendors who assist in operating our Service (cloud hosting, AI processing, email delivery).
• Legal Requirements: When required by law, court order, or governmental authority.
• Business Transfers: In connection with a merger, acquisition, or sale of assets.
• With Your Consent: When you have given explicit permission to share your data.

We do not sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational security measures to protect your information, including encryption in transit and at rest, access controls, and regular security assessments. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. We may also retain and use your information as necessary to comply with legal obligations, resolve disputes, and enforce our agreements. You may request deletion of your data by contacting us.

7. Your Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Object to or restrict certain processing activities
• Request portability of your data
• Withdraw consent where processing is based on consent

To exercise these rights, please contact us at privacy@hrsubai.com.

8. Cookies and Tracking

We use cookies and similar tracking technologies to maintain your session, remember your preferences, and analyze how the Service is used. You can control cookies through your browser settings, though disabling cookies may affect Service functionality.

9. Third-Party Services

Our Service may integrate with third-party services for AI processing, storage, and other functions. These services have their own privacy policies, and we encourage you to review them. We are not responsible for the privacy practices of third-party services.

10. Children's Privacy

The Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of the Service after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us at: